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Accounting Transactions

The Accounting Transactions database

Use this module to enter/edit Accounting Transactions records.

Fields
Create New
Edit
Searching
Delete
Return

Entering Accounting Transactions Information

1. Select the Attorney Code and transaction date to describe the transaction.

2. Select the Client/matter/Sub Matter.

3. Select an Accounting Code for the transaction

3a.Note, if you have LEDES format enabled and have assigned existing Accounting Codes to the LEDES format UTBMS Expense Codes, selecting an Activity Code will also pull up the assigned LEDES Accounting Code).

3b.Note, if you have entered a Lien Accounting Code then you will also be required to fill out the Providers Code and start/end service dates on the lower portion of the view. Liens are NEVER displayed on client bills.

4. Enter in the Units charged for the service, if a rate exists the Fee Amount will automatically be computed for you.

5. Save the entry by pressing F2 or clicking the Save Button.

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Editing Accounting Transactions Information

1. Call up the record by finding or entering the Record Number.

2. Change the fields to be edited.

3. Press F2 to save your changes or click on the Save button.

Notes:
a. Accounting Transactions that have been posted may not be edited.

b. Accounting Transactions that have been Billed may be edited, but doing so will void the invoice.

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Searching for Accounting Transactions Records

It is possible to filter or constrain records while searching Accounting Transactions records. Records may be constrained by Attorney Code, Date, Client/Matter/Sub Matter issue and Accounting Code.

To Search for constrained records

Searches may be constrained by Relationship, Attorney Code, Client/Matter/Sub Matter Codes and Date. To perform a constrained search, select the fields which you wish to restrict information by and click on the filtered list box located at the top of the view. A list of records which matches your criteria will be returned. In order for the filtered list to work you must always tab out of the constraint fields.

To Search using the Function Keys

1. Placing the cursor in Attorney code field. Enter the desired name and press F9. Use F8 to go to the next record and F7 to go to the previous.

2. The search is started against the first most matched record to your entered criteria. For example, entering "A" in the name field and then pressing F9 will bring up the first record beginning with A.

To Search Using a Selection List

1. Click on the Selection List Button located at the end of the field to display the Accounting Transactions Lookup Dialog.

2. Do one of the following:

a. Click on the desired item and then click on the OK button.

b. Click on the Search button, enter the item and click on OK. Click on OK a second time to select the record.

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Deleting an Accounting Transactions Record

Find the Accounting Transactions record and, with the cursor in any field, press Shift+F2.

Notes:
a. Accounting Transactions that have been posted may not be deleted.
b. Accounting Transactions that have been Billed may be deleted, but doing so will void the invoice.

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Fields in the Accounting Transactions View

Field	Size	Description
Recnum	6 Char	Identifies this record in all accounting records
Attorney Code	4 Char	Identifies the person working on the case
Date	standard date	Date of accounting transaction
Client/Matter/Sub Matter	14	Indicates the Client/Matter and Sub Matter associated with the transaction
Accounting Code	6	Represents the type of accounting transaction
UTBMS Code		Ledes formatting for the type of accounting transaction being described
Units	8.2	Units charged for transaction
Amount	8.4	Amount in dollars of units charged.
Description	160	Description of transaction
Provider Code	8	The code which represents the provider party if there is lien accounting code
Start Date	6	Start date of provider services
End Date		End date of provider services

(TOP) LEDES UTBMS Expense Codes

Codes	Description
E101	Copying
E102	Outside printing
E103	Word Processing
E104	Facsimile
E105	Telephone
E106	Online research
E107	Delivery services/messengers
E108	Postage
E109	Local travel
E110	Out of Town Travel
E111	Meals
E112	Court fees
E113	Subpoena fees
E114	Witness fees
E115	Deposition transcripts
E116	Trial transcripts
E117	Trial exhibits
E118	Litigation support vendors
E119	Experts
E120	Private investigators
E121	Arbitrators/mediators
E122	Local counsel
E123	Other professionals
E124	Other

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